2017 VRIC Board of Directors Elections FAQs

These FAQs are intended to provide guidance on specific topics related to the upcoming elections. When in doubt, please feel free to ask the Elections Committee about any questions you still have. In general, we are requesting and expecting all VRIC member to engage in the election process with proper etiquette and respect, keeping in mind that Allah subhanahu wa ta’ala is fully aware of all that you do.
Who is eligible to vote?

You must be a regular member of the Valley Ranch Islamic Center (VRIC) to be eligible to vote. A regular member is defined as

  1. Being eighteen (18) years of age or older.
  2. Having completed a Membership form and paid the membership fees.
  3. Residing within a 10-mile radius of VRIC as shown by mapping software.

Each voting regular member shall be entitled to vote once in the 2017 VRIC Board of Directors (BoD) elections.

New members whose membership start date is within 6 months of the elections date will not be eligible to vote.

How can I find out if I'm registered?

Please review the membership list to confirm that you are registered. This list will be posted at VRIC.

The Election Committee will be verifying membership based off this list that the Board of Trustees (BoT) is responsible for maintaining. The Election Committee cannot change or update your membership or voting eligibility. If you have any questions about your membership and voting eligibility, please contact brother Ezazul Bakshi or send an email to membership@valleyranchmasjid.org

What are key dates in the 2017 BoD elections process?
  1. Nominations for the BoD to be submitted between Thursday November 16 until Isha prayer on Thursday November 30, 2017 at VRIC.
  2. Candidates Meet and Greet: Saturday December 9, 2017 after Isha prayer. Each candidate will be given adequate time to talk and describe their vision and qualifications for the position. There will be a Q&A session at the end of the meet and greet.
  3. Date of elections: Thursday December 14, 2017 after Isha prayer.
Who is the Election Committee?

The Election Committee consists of 3 non-elected members of VRIC who the BoT have selected to oversee the BoD elections process. Their responsibility is to ensure a fair and unbiased elections process, including but not limited to:

  • Informing and updating the community of important events and dates related to the BoD elections.
  • Intaking all nominee submissions and ensuring they are eligible to run for the BoD, including conducting a full criminal background check.
  • Coordinating the meet and greet event of the nominees.
  • For absentee ballots, verifying voting eligibility and tallying the ballots.
  • On elections day, verifying voting eligibility and tallying the ballots.
  • In the case of a tie, meeting with the concerned candidates to discuss the results and to come to an amicable solution.
  • In the case of a “run-off” elections, overseeing its completion.

Their responsibilities DO NOT include:

  • Changing or updating VRIC membership or voting eligibility

The 2017 Election Committee consists of the following individuals. They can be contacted by email at ec@valleyranchmasjid.org:

Brother Iqbal Mirza
Brother Imran Memon
Brother Tauseef Ansari

Who is eligible to run in the BoD elections?

If you have been a voting member of VRIC for at least one year prior to the date of the 2017 election, you are eligible to be nominated for the BoD positions. That is, you must have been a voting member prior to December 14, 2016.

The list that the BoT will post at VRIC will specify which VRIC members are “BoD Eligible”, i.e. are eligible to be nominated for the BoD elections. If you have any questions about your eligibility for the BoD, please contact brother Ezazul Bakshi or send an email to membership@valleyranchmasjid.org

How can an eligible person be nominated to run for the BoD?

To qualify as a nominee, one must be nominated by a member and seconded by another member using a 2017 VRIC BoD Nomination Form. The nominators as well as the one who seconds the nominations shall be active members of VRIC. The nominee must meet the qualifications of the position. Each member can nominate up to a maximum of 4 eligible candidates.

All nominees must agree to undergoing a criminal background check. There are no exceptions to this.

What is the deadline for application to run for the BoD?

The nomination forms must be submitted to the Election Committee 2 weeks prior to the proposed date of Election (in person or via email to ec@valleyranchmasjid.org using the signed nomination form), i.e. Thursday November 30, 2017 until Isha prayer.

If you submit the nomination form via email, please ensure that the nominators and nominee information and signatures are clearly legible.

How many members of the BoD are going to be elected?

The BoD shall consist of 7 members. The 7 members will be comprised of 4 officers and 3 non-officers.

Who will decide the roles of the elected BoD ?

The elected BoD members shall hold a meeting within one week to elect from within themselves the four officers: President, Vice-President, Secretary, and Treasurer, and such other officers as may be appointed in accordance with the provision of the By-laws.

How long will the term of the 2017 BoD last?

After the 2017 elections, the 7 BoD positions shall be elected for two years.

How will the elections take place?

VRIC will use paper ballot with names for the voting process. Voting will be allowed from after Isha prayer on the day of the election.

Members can vote for up to a maximum of 7 eligible nominees.

When will the results be announced?

The results will be announced via email and posted on the bulletin board on the same day of the Election.

What is process to decide the outcome in case of a tie in the number of votes obtained by the candidates?

In case of a tie, the Election Committee will meet with the concerned candidates to discuss the results and to come to an amicable solution. If this does not resolve the issue, then a “run-off” elections will be held for the concerned candidates.

Will there be independent observers overlooking the voting/results process?

VRIC plans to have 1 independent observer overlooking the voting process on the day of elections.

Can you vote via email/absentee voting?

Absentee voting or voting via email will start one week before Election Day, i.e. starting Thursday December 7, 2017. Absentee ballots will be accepted until Wednesday, December 13, 2017. The absentee ballot must be given to an Election Committee member in a sealed envelope or placed in the election safe box at VRIC. You can also send the ballot via email to ec@valleyranchmasjid.org. Please make sure that you email a picture of your government issued ID as well.

What ID do I have to show when I vote?

Any government issued photo ID (e.g. US passport, Driver license, State ID and/or VRIC membership card)